Image Submission Rules

Submitting Your Images

Christine Taylor - Upon reflection

Rules that apply to Print and Digital Images

A competition designated as a Monochrome (traditionally called black and white) competition only permits images that contain black and white or a single overall tone. Selective colouring of the image is not permitted.

A competition designated as Colour permits images containing colours, including selectively coloured monochrome images.

A competition that is not designated as Monochrome or Colour permits both Monochrome and Colour images.

Unless explicitly stated otherwise by the competition secretary for a particular competition, an image may only be entered once in each of the club competitions. This applies across seasons, so an image entered in a previous season of the league, for example, cannot be re-entered in the league competition this season. Similarly, an image entered in a previous season of the club nature competition cannot be re-entered in the nature competition this season.

The same image may be entered in different club competitions. For example, an image may be entered in both the league and the nature competition.

Closely similar images are not permitted. Final decision on whether two or more images are similar will lie entirely with the competition secretary.

Late submissions will usually not be accepted, so if you are not able to be present on hand-in night, please arrange with a friend to submit your entries. The Hand in Nights are listed here.

Images must be entered into the correct grade. Images that are submitted into the incorrect grade, and which are judged in that grade will be disqualified from that round of the competition.

Rules that apply to Print Images Only

Submissions will only be accepted when surface mounted on a 20 x 16 inch board (Black White or Cream). These boards are sold in the club prior to competition hand in nights.

When Mounting your print spray or paste the back of THE PRINT before sticking it to mount board as opposed to spraying or pasting the Mount Board as this will help prevent prints sticking together when packed in boxes for judging.

On the top left hand corner of the back of the your print clearly mark your competition grade and three digit competition number, the media category and where applicable the print title. When you are entering multiple images in the same media, give each a number.

Monochrome Print #2
“Interesting title”

Please note that prints that are submitted for internal competitions may be retained for a period by the club. This is to facilitate selecting panels of images to represent the club in external competitions. Once selection for external competitions has completed, images are usually brought back down to the club so that they can be returned to their owners. However, we cannot guarantee that everyone will get all of their images back.

Rules that apply to Digital Entries Only

Entry of digital images into internal club competitions must be made by email to by midnight of the hand in night for that (round of the) competition.

The subject of the email must be as follows:

  • For rounds of the league: "POTY Round N Entry".
  • For the nature competition: "Nature Entry".

Submitted images must be sent as email attachments and the images must comply with the following:

  • The image size must be no longer than 2400 pixels on the longest side.
  • The image file must be saved as jpg format.
  • The name of the image file must follow the format Xyyy_C_n_title.jpg*

*Where X = A for Advanced, I for intermediate, and N for novice,
Y = your competition number,
C = the competition (for example Colour to indicate a Colour entry, Mono to indicate a Mono entry and Themed to indicate a themed entry),
n = the entry number (in the case where there is more than one image being submitted-e.g for nature).

The entry number is only required where there are multiple entries in the competition (for example, for the Nature competition, you may enter up to six digital images).

Your title should be a reasonably short identifier.

Some examples (assuming Novice member with competition number 123 and an Advanced member with competition number 456):

For League Images:


I234_T_Opposites Attract.jpg

A456_M_One Man And His Dog.jpg

A456_T_Small is beautiful.jpg


For Nature images:




Colour space sRGB is preferred for those that are interested.
You should retain the original .psd or .tif file in case the image is to be printed for National Shield or League competitions.

If you are unsure how to resize your digital image, there are instructions below.

Due to the overhead involved in collecting digital entries, any images which do not comply with the above rules, will not be accepted for entry to that competition.

Projected Image Re-sizing

Sizing your photos for projected image section of monthly competition

You have finished editing and or manipulating your image. You have decided to enter a copy of it in “Projected image" category of the monthly league competition. Follow this steps to simply re-size the image:

Create a new folder

Make a folder on your desktop by right clicking your mouse on a clear area of your desktop. A drop down list appears, click on the word “NEW” on this list, another list now appears click on the word “FOLDER” on this list. An Icon labelled “NEW FOLDER” highlighted in blue appears. Type a name, such as “projected image” to rename this folder.

Resize your image

Open your image in Photoshop or Elements
In Elements go to → Image → resize → Image Size
Photoshop Full Version go to Image → Image size
The Image Size Dialogue Box appears.
You must ensure both the resample image and constrain proportions boxes are ticked.
In the pixel dimensions box note which is the largest side - i.e. width or height - and change this figure to the appropriate size (e.g. 2400).
Note that the file size as displayed at the top of the dialogue box reduces considerably to about 2Mb or less (depends if and how you cropped the image earlier).
Click the “OK” button to accept the changes.
Your image may suddenly appear physically smaller on screen if so just go to top of screen and click on VIEW → Actual pixels and you will see all is well!

Save your resized image

The image has now been sized but it needs to be “saved as” a jpeg and named as your competition entry.
Go to FILE (at top left of screen) click and then click on "save as”.
The “save as” dialogue box appears. At the top you will see a drop down arrow click on this then click on “Desktop” on the list that appears. In the “window" you will see all the folders on your desktop navigate to and double click on the folder you made and named earlier "projected image" that folder name should now appear at the top of the dialogue box.

Name your file

Now click in the box where it says “FILE NAME” and type the new name for your PHOTO which will be as described earlier.

Choose the format

Below the file name box is the format box, click the drop down list and select jpeg finally click save and pull the slider to 8 or 10 quality and click OK.

The photo is now renamed and resized and the original is safe!